Why cafés use CrewConnect
Most cafés run on a mix of a spreadsheet roster, a group chat for swaps, and paper sign-in sheets or memory for hours. CrewConnect replaces all three with one app that the owner uses on a laptop or phone and staff use on their phones.
- Weekly roster builder — drag shifts in, copy last week, see who's unavailable or on leave before you roster them.
- Wage-cost estimate per location as you build the week, from each person's pay rate.
- Phone time clock — staff clock in and out and take breaks on their own phone; you see who's on right now.
- Timesheets and a pay summary for the pay period as a PDF, ready for your payroll system or bookkeeper.
- Change log — every roster change and time adjustment records who did it, when, and why.
- Staff app for shifts, hours and the days they can't work — in the phone's browser, nothing to download.
Built for how a café actually runs
Early opens, split shifts
Roster the 5:30 am open and the lunch rush separately; clock-ins match to the right shift even on multi-shift days.
Casuals and students
Staff mark the times they can't work in the app, so you see it while you roster — not after.
One café or a few
Run more than one location on every plan, each with its own time zone, settings and roster.
Then run the shop floor too PRO
On Pro, the same app runs the jobs between clocking in and clocking out:
- Opening and closing checklists on every phone — each tick records who did it and when. See a café checklist you can copy.
- Stock levels for milk, cups, lids and coffee, counted on a phone with a restock list that builds itself.
- Purchase orders to your suppliers as a branded PDF, and whoever's in when the delivery arrives marks it received.
What it costs
Starter is free for up to 5 staff — rostering, time clock and timesheets. Pro is A$5 per user per month for any team size and adds checklists, stock and purchase orders; new customers get 50% off for the first 3 months. Setup is free on every plan: we load your staff, locations and settings from what you use today.
Questions
Is CrewConnect free for a small café?
Yes. Starter is free for teams of up to 5 staff, including owners and managers, with rostering, the phone time clock and timesheets. Bigger teams move to Pro at A$5 per user per month.
Do my staff need to download an app?
No. It works in the phone's browser and can be added to the home screen like an app — on iPhone and Android.
Can staff clock in from their own phone?
Yes. Staff clock in, take breaks and clock out on their own phone, and you see who's on in real time. Every adjustment to a punch is recorded with a reason in the change log.
Does it calculate award rates?
No. You set each person's hourly rate; CrewConnect estimates wage cost on the roster and gives you hours and a pay summary for your payroll system.
Try it free — we'll set it up for you.
Starter is free for up to 5 staff. Pro adds checklists, stock and purchase orders, 50% off for your first 3 months. Free setup on every plan, with support from Australia.